Payables in NetSuite

Payables in NetSuite with the Routable API

Oracle NetSuite is a very powerful platform, and consequently, it has a great amount of data it needs to perform its tasks, particularly as it applies to Payables in the Routable API. In this article, we'll go through the extra data that Routable needs to link Payables to NetSuite.

The Payable's ledger object

As with Xero and QuickBooks Online, there is a ledger object on a NetSuite Payable that carries extra data related to the integration.

In addition to the standard memo field, the NetSuite metadata object contains three fields to tie the payment to various categories within NetSuite. For each of these objects, you can obtain the ID by querying NetSuite's own API, or by just looking in the URL query parameters when you open the object in NetSuite (see the screenshot below). The NetSuite fields on a Payable include:

  • account is an object containing the ID of an account in the NetSuite Chart of Accounts.
  • class is an object containing the ID of a class for the Payable in NetSuite, such as "Furniture" or "Hardware"
  • location is an object containing the ID of a NetSuite location - perhaps a store number or a warehouse.

If you have additional custom fields configured for Payables, they will appear in this object as well.

Payable Line Items

In addition to the Payable itself, the Line Items contained within a Payable also have specialized fields for NetSuite integration. They are stored in the ledger object on each LineItem. They include:

  • amortiz_start_date and amortiz_end_date are for tracking the amortization progress for a line item.
  • amortization_residual stores the estimated value of the line item at the end of the lease term or useful life.
  • amortization_sched is an object containing the ID of the amortization schedule in NetSuite that determines the timing of depreciation of this line item.
  • class is an object containing the ID of a class for the Payable in NetSuite, such as "Furniture" or "Hardware"
  • customer_ref allows you to enter a reference to a customer to track this line item against.
  • department is an object containing the ID of a department in NetSuite, such as "Engineering" or "Sales".
  • posting_period is an object containing the ID of a NetSuite Posting Period, such as "FY 2022".

Additional fields, such as custom fields you have configured for a line item in NetSuite, may also appear here.


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